– Specifically designed for business units looking for a simple yet powerful solution to manage business information, KOMI Doc offers great features :
– Eliminate paper and organize all your documents in a central place
– Search and instantly retrieve any document right from your computer, tablet or smartphone
– Automate your processes, review and approve your documents faster thanks to our advanced workflow engine
– Create in a few clicks an online, private and secure portal to enhance customer relationships by providing a complete 24/7 access to business documents

– File any Word, Excel, PowerPoint documents or Outlook emails, right from the ribbon of your Microsoft Office application
– Back up your files all in one place, and keep them synchronized across all of your computers and devices (smartphone, tablet).
– Scan and electronically file all your business paper documents in a structured and logical way, right from your KONICA MINOLTA multifunction printer’s control panel.
– Automate the distribution of all your business documents such as invoices, order forms, delivery note, pay slip…right from your software application.

Browse your Windows type folders structure to precisely locate a file.

Retrieve any documents right from your KONICA MINOLTA multifunction printer’s control panel and print them on demand.

Benefit from OCR technology and from a «Google like search box» to retrieve file on content.

• EASILY ACCESS YOUR FILES FROM ANYWHERE

– Easily get to your business documents, presentations, and photos while you are on the go with the KOMI Doc Mobile App.
– View files directly on your smartphone or tablet
– Retrieve any documents within seconds through the powerful search engine
– Share pictures taken on the field with your team
– Save files to your device for offline access
– Manage your approval tasks

• MANAGE SECURITY ON CONTENT

– Share documents in confidence and collaborate on content with your teammates, business partners, customers.
– Keep everyone informed, control who gets to see what and make sure your documents are always up to date.
– Control who can access file.
– Ensure data integrity of your content.
– Protect the confidentiality of your files with encryption.
– Get comprehensive reports and audit trails.

Up to date Intranet
– Publish in one single location the most accurate business documents (product specs, catalogue, price lists, manuals…) and share them instantly with your mobile work force (sales, technical team, etc.)

Customer / Partner Extranet
– Easily set-up secured digital workspace and invite your business contacts to view content and to exchange feedback in one place
– Save time and money by automating the electronic delivery of whole batches of invoices to your customers

Easy file sharing
– Easily share password protected documents or folders using a link
– Reinforce security by managing expiration dates and restricted download access

– Design and run electronic workflows to manage all your company approval processes (purchase request, quote, holiday request, expense note, incoming mail…)

– Inform in real time your co-workers of the tasks to be performed and keep an eye on what is really going on with a particular workflow at any moment

– Use the in-built wizard to create on the fly workflow

– Build your forms as you wish thanks to the online editor and customize them according to your activity and internal needs
– Make your created forms available to your employees (mobile or sedentary) and speed up your information collection and communication
– Store your collected data in a secure way in your KOMI Doc document management system and simplify its processing and validation

Manage the lifecycle of your documents

– Set up expiration date policies and reminders on your key documents and, simplify content governance and compliance (GDPR, PII)
– Decide which action to perform (hide or delete) and ensure that inactive and/or expired documents are either archived or properly destroyed

Perform real time report with Analytics

– Track and unify data across all your DMS platform
– Build intuitive consolidated view so you can easily conduct analysis
– Display graphical view of numbers of documents per occurrence

Speed up the validation of your documents with electronic signature

– Sign and get documents signed in a simple and secure way right from your DMS platform and from any device (PC, tablet, smartphone)
– Reduce your costs, deadlines and give your documents legal value
– Simplify your procedures: no more printing, manually signing or scanning of documents: all is 100% paper-free

– Increase productivity
Simplify the management of your information. Automate your business processes to eliminate time consuming tasks and to boost your co-workers performance.

– Grow your business
Sell more to existing customers by giving your sales staff a fast and upto-date access to key information. Manage effectively your expanding customer relationships. Create partnerships with other businesses by sharing information and expertise.

– Reduce costs
Save space by eliminating filing cabinets. Reduce your copies and printing costs. Lower your man hours and administrative costs by going paperless.