EMPOWERING YOUR DIGITAL WORKSPACE
KOMI Doc offers a comprehensive set of intuitive features that make filing, searching and sharing of business documents, quick and easy.
– Specifically designed for business units looking for a simple yet powerful solution to manage business information, KOMI Doc offers great features :
– Eliminate paper and organize all your documents in a central place
– Search and instantly retrieve any document right from your computer, tablet or smartphone
– Automate your processes, review and approve your documents faster thanks to our advanced workflow engine
– Create in a few clicks an online, private and secure portal to enhance customer relationships by providing a complete 24/7 access to business documents
– File any Word, Excel, PowerPoint documents or Outlook emails, right from the ribbon of your Microsoft Office application
– Back up your files all in one place, and keep them synchronized across all of your computers and devices (smartphone, tablet).
– Scan and electronically file all your business paper documents in a structured and logical way, right from your KONICA MINOLTA multifunction printer’s control panel.
– Automate the distribution of all your business documents such as invoices, order forms, delivery note, pay slip…right from your software application.
- RETRIEVE INSTANTLY ANY DOCUMENTS
KOMI Doc enables you to retrieve documents instantaneously according to highly relevant search modes that are fast and easy to use.
Browse your Windows type folders structure to precisely locate a file.
Retrieve any documents right from your KONICA MINOLTA multifunction printer’s control panel and print them on demand.
Benefit from OCR technology and from a «Google like search box» to retrieve file on content.
- EASILY ACCESS YOUR FILES FROM ANYWHERE
– Easily get to your business documents, presentations, and photos while you are on the go with the KOMI Doc Mobile App.
– View files directly on your smartphone or tablet
– Retrieve any documents within seconds through the powerful search engine
– Share pictures taken on the field with your team
– Save files to your device for offline access
– Manage your approval tasks
- MANAGE SECURITY ON CONTENT
– Share documents in confidence and collaborate on content with your teammates, business partners, customers.
– Keep everyone informed, control who gets to see what and make sure your documents are always up to date.
– Control who can access file.
– Ensure data integrity of your content.
– Protect the confidentiality of your files with encryption.
– Get comprehensive reports and audit trails.
- SHARE YOUR DOCUMENTS WITH OTHERS IN A FEW CLICKS
KOMI Doc lets you share easily and securely documents with your co-workers, customers or business partners regardless of file size.
Up to date Intranet
– Publish in one single location the most accurate business documents (product specs, catalogue, price lists, manuals…) and share them instantly with your mobile work force (sales, technical team, etc.)
Customer / Partner Extranet
– Easily set-up secured digital workspace and invite your business contacts to view content and to exchange feedback in one place
– Save time and money by automating the electronic delivery of whole batches of invoices to your customers
Easy file sharing
– Easily share password protected documents or folders using a link
– Reinforce security by managing expiration dates and restricted download access
- COLLABORATE IN REAL TIME
The ready to deploy yet easily extensible Workflow Manager engine of KOMI Doc provides you the possibility to set-up standard and advanced document routing and approval processes.
Replace undependable email or paper based document approval process, eliminate bottlenecks and improve operational efficiency.
– Design and run electronic workflows to manage all your company approval processes (purchase request, quote, holiday request, expense note, incoming mail…)
– Inform in real time your co-workers of the tasks to be performed and keep an eye on what is really going on with a particular workflow at any moment
– Use the in-built wizard to create on the fly workflow
- ACCELERATE YOUR DIGITAL TRANSFORMATION
– Build your forms as you wish thanks to the online editor and customize them according to your activity and internal needs
– Make your created forms available to your employees (mobile or sedentary) and speed up your information collection and communication
– Store your collected data in a secure way in your KOMI Doc document management system and simplify its processing and validation
Manage the lifecycle of your documents
– Set up expiration date policies and reminders on your key documents and, simplify content governance and compliance (GDPR, PII)
– Decide which action to perform (hide or delete) and ensure that inactive and/or expired documents are either archived or properly destroyed
Perform real time report with Analytics
– Track and unify data across all your DMS platform
– Build intuitive consolidated view so you can easily conduct analysis
– Display graphical view of numbers of documents per occurrence
Speed up the validation of your documents with electronic signature
– Sign and get documents signed in a simple and secure way right from your DMS platform and from any device (PC, tablet, smartphone)
– Reduce your costs, deadlines and give your documents legal value
– Simplify your procedures: no more printing, manually signing or scanning of documents: all is 100% paper-free
- STREAMLINE YOUR DOCUMENT MANAGEMENT PROCESSES WITH KOMI DOC
- SOLUTIONS BENEFIT
– Increase productivity
Simplify the management of your information. Automate your business processes to eliminate time consuming tasks and to boost your co-workers performance.
– Grow your business
Sell more to existing customers by giving your sales staff a fast and upto-date access to key information. Manage effectively your expanding customer relationships. Create partnerships with other businesses by sharing information and expertise.
– Reduce costs
Save space by eliminating filing cabinets. Reduce your copies and printing costs. Lower your man hours and administrative costs by going paperless.